Oman has begun implementing a new promotion system for Omani civil employees working in units of the State’s Administrative Apparatus, with RO10 million allocated for promotions in 2026.
The Ministry of Labour announced the implementation during a media briefing in Muscat, outlining new promotion pathways, eligibility requirements, assessment criteria and the role of promotion committees in government units.
The system provides three routes for career advancement: a fast-track pathway for exceptional performance, a flexible pathway based on preferential selection and a special pathway designed to support the retention and attraction of employees with rare or highly specialised skills, an Oman News Agency report said.
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Abdullah Muhanna Al Kharousi, director general of Administrative Audit and Follow-up at the Ministry of Labour, said the first two pathways would be applied in the order specified by the regulations. The special retention and attraction pathway, meanwhile, would be applied at the discretion of the head of the government unit based on operational requirements and the conditions set for that route.
Three pathways for promotion
Under the fast-track pathway, known as “Promotion for Exceptional Performance,” an employee must have spent at least three years in the grade immediately below the grade associated with the position sought.
The employee must also have received three performance appraisal reports rated “Excellent” under the Ejada system.
Promotion under the pathway cannot extend beyond the end of the employee’s career progression under the Job Classification and Ordering System established by the then Civil Service Council under Decision No. 10/2010. The employee must also have no outstanding impediment to promotion.
The second route, “Promotion by Preferential Selection,” uses a points-based system to rank eligible employees. Candidates are assessed out of 100 points, with job performance accounting for up to 75 points and individual competence accounting for up to 25 points.
The performance component is calculated using three-quarters of the average of the employee’s three highest performance appraisal reports in the grade currently held.
The individual competence component is divided into two areas. Up to 12.5 points can be awarded for an employee’s readiness to assume a higher position, while another 12.5 points can be awarded for the development of the employee’s skills and capabilities relevant to the position.
The direct supervisor is responsible for assessing the individual competence of employees nominated for promotion under the two criteria.
To differentiate between candidates, the assessment scores are distributed according to set proportions. No more than 10% of nominated employees under a supervisor can receive between 20 and 25 points, while no more than 35 per cent can receive between 15 and 19 points. Up to 50 per cent can receive between 10 and 14 points, while 5 per cent can receive between one and nine points.
The assessment is then submitted to the higher supervisor for approval.
How ties will be resolved
The ministry has also established a sequence of criteria for resolving ties among employees competing for promotion through preferential selection.
If candidates have the same total score, priority goes first to the employee with the higher combined score in the two most recent performance appraisal reports.
If the candidates remain tied, the employee with the higher score in the latest performance appraisal report takes precedence. If there is still no distinction, priority goes to the employee who has occupied the financial grade from which the promotion is being made for the longest period.
The next criterion is the employee’s date of appointment, followed, if necessary, by age.
The preferential-selection pathway also requires financial allocations for promotion to be available in the government unit’s budget.
Employees must have spent at least three years in the grade immediately preceding the grade associated with the position to which they are seeking promotion. They must also have received three Ejada performance appraisal reports rated at least “Good.”
Unlike the fast-track pathway, an employee exceeding the end of the career progression specified under the Job Classification and Ordering System does not, by itself, prevent promotion through preferential selection. Other impediments to promotion, however, remain applicable.
Special route targets scarce skills
The third pathway, “Retention and Attraction Promotion,” is intended for positions considered critical to the core competencies of a government unit and requiring rare expertise or highly specialised skills that are difficult to recruit or replace.
Promotion under this pathway is decided by the head of the government unit and is subject to specific conditions.
Promotions through the route cannot exceed 1% of the budget allocated for promotion through preferential selection.
The employee must have spent at least three years in the grade immediately below the grade of the position sought. Exceeding the end of the career progression under the Job Classification and Ordering System does not prevent promotion under this pathway, provided the other requirements are met.
The employee must also have no impediment to promotion.
Promotion committees to oversee process
The new system requires each government unit to establish a promotion committee through a decision by its head.
Each committee must have an odd number of members, with no fewer than three members in total. The committee chair must hold a position at least at the level of director general.
The decision establishing the committee must also designate a secretary. The secretary participates in the committee’s work but does not have a vote.
The committee is responsible for receiving promotion applications from the relevant division and checking whether candidates meet the prescribed conditions, criteria and controls.
Where a nomination does not contain sufficient supporting documents, the committee may discuss the reasons and basis for the nomination with the higher supervisor or direct supervisor, depending on the case.
The committee then submits its recommendations on eligible employees to the head of the government unit, within the financial allocations available for promotions.
The ministry said the human resources division in each unit will prepare an annual list, based on the unit’s job budget records, of employees who meet the promotion requirements. The list is to be submitted before the end of January each year.
Rules set out promotion impediments
The ministry has also specified circumstances in which an employee cannot receive a promotion.
An employee cannot be promoted while serving a period of imprisonment. Promotion is also barred while an employee is suspended from work or referred for administrative or criminal accountability, although the relevant post grade remains reserved for the employee during that period.
If an employee is ultimately not convicted, or receives only a warning or a salary deduction of no more than five days, the promotion must be restored to the date on which it would have taken effect had the employee not been referred for administrative accountability or to the competent courts.
An employee also cannot be promoted if the most recent performance appraisal report carries a “Weak” rating.
Restrictions also apply following certain disciplinary penalties. In the case of a salary deduction lasting more than five days and up to 15 days, promotion is barred for six months. Where the deduction exceeds 15 days, or salary is reduced by a proportion of no more than 10 per cent, the waiting period is nine months.
Promotions to be issued twice a year
Promotion decisions will be issued by the head of each government unit twice annually, with promotions taking effect on Jan. 2 and July 1.
Where a promotion decision covers multiple employees and their promotions take effect on the same date, seniority will be determined according to the length of time each employee has held the grade from which the promotion is being made.
The ministry has also set out a formula for distributing the RO10 million promotion allocation among the government entities covered by the system.
Under the formula, each entity’s share will be based on its proportion of the total number of employees eligible for promotion across all covered entities.
The allocation for each entity will therefore be calculated by dividing the number of eligible employees in that entity by the total number of eligible employees across all entities and multiplying the result by RO10 million.
The ministry said the formula is intended to link each entity’s allocation directly to the number of employees eligible for promotion.
The approach also provides a standard calculation method and takes differences in the size of government entities into account. Entities with more eligible employees receive a larger allocation under the formula.
The full RO10 million allocation is to be distributed among the entities covered by the system.
Annual funding could increase
Al Kharousi said the annual amount allocated for promotions is not fixed and could be increased whenever the government decides to do so.
He also said employees occupying temporary positions are not covered by the promotion system because those positions do not have job grades included in the schedule of grades for established posts.
The exclusion means that the new promotion mechanisms are tied to established positions and their corresponding grades within the government job structure.
Mohammed Mubarak Al Kalbani, Director General of Development and Quality Assurance at the Ministry of Labour, said an electronic system linked to Ejada would support promotion committees in carrying out the requirements associated with the process.
The system is intended to provide committees with electronic support as they assess applications and apply the promotion requirements.
Al Kalbani also said the Ministry of Labour would maintain ongoing communication with promotion committees in government units. This would take place through reports intended to verify implementation or through the ministry’s relevant divisions.
Implementation begins in 2026
The new promotion framework is now being applied from 2026, with the RO10 million allocation providing the financial basis for this year’s promotions.
The system introduces different routes depending on employee performance, competitive assessment and the strategic importance or scarcity of particular skills.
For exceptional performers, the fast-track route relies on sustained “Excellent” performance ratings. The preferential-selection route uses a 100-point assessment that combines performance and individual competence. The retention and attraction route is reserved for employees in positions requiring rare expertise or specialised skills.
The framework also establishes a formal role for promotion committees within government units and sets out procedures for preparing candidate lists, verifying eligibility and submitting recommendations.
The ministry’s announcement provides government units with a defined process for allocating available promotion funding and assessing employees under the three pathways.
The media briefing was attended by Said Abdullah Al Balushi, Undersecretary of the Ministry of Labour for Human Resources Development, as well as officials, specialists and representatives of units within the State’s Administrative Apparatus.